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Graham Ricker Air Conditioning &amp; Heating is a family-owned and operated HVAC company based in Cathedral City California that has been in business serving the Coachella Valley since 1988. We are seeking a professional and organized Office Manager to join our team. This is a Part Time position which involves front desk operations, providing exceptional customer service, and supporting office management tasks. The ideal candidate will have strong computer literacy, excellent communication skills, and experience in administrative or clerical roles. Bilingual abilities are a plus to effectively serve diverse clients and team members. This position offers an opportunity to work in a dynamic environment where organizational skills and attention to detail are highly valued.
 Responsibilities Interact with prospective clients and existing clients in a friendly and professional manner as the representative of the company. Manage phone systems, screen calls, and direct inquiries appropriately. Schedule appointments, manage calendars, and coordinate meetings using HubSpot, Google Workspace and Microsoft Office tools. Perform data entry, filing, and maintain accurate records using QuickBooks and HubSpot. Support office management tasks such as supply ordering, filing systems, and general administrative duties. Assist with bookkeeping tasks including basic bookkeeping and invoicing as needed. Provide excellent customer support via phone, email, or in person, demonstrating proper phone etiquette. Skills - Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications - Experience with QuickBooks - Strong organizational skills with the ability to prioritize tasks effectively - Good typing accuracy for data entry and document preparation - Exceptional communication skills, both verbal and written; bilingual abilities are advantageous - Office management experience including filing, proofreading, and calendar management - Ability to handle customer service interactions with professionalism and patience - Strong time management skills to balance multiple responsibilities efficiently - Previous experience as a service industry Office Manager is desirable but not required
Compensation: Starting at $17 per hour for 3 to 4 days per week.

Office Manager

<h3>Job Description</h3>
Job Description
We are seeking an Administrative Assistant&nbsp;to join our team!&nbsp;You will perform&nbsp;clerical and administrative functions&nbsp;to support the Registrar and Director of Admissions at the law school
Responsibilities:
<ul>
<li>Send emails to students and faculty</li>
<li>Schedule appointments and events&nbsp;</li>
<li>Greet and assist onsite guests</li>
<li>Answer inbound telephone calls</li>
<li>Implement existing filing systems</li>
<li>Perform all other office tasks</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in office administration&nbsp;is a plus&nbsp;but&nbsp;not required.&nbsp; We can teach you our processes.</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong&nbsp;organizational&nbsp;skills</li>
</ul>
Company DescriptionCDTA is the only law school in Riverside County. Our evening classes allow a student to work full-time and attend law school at night and Saturday 8-2. Our mission is to educate, train, and develop extraordinary legal advocates. 
<h3>Company Description</h3>
CDTA is the only law school in Riverside County. Our evening classes allow a student to work full-time and attend law school at night and Saturday 8-2. Our mission is to educate, train, and develop extraordinary legal advocates.

Administrative Assistant

<h3>Job Description</h3>
Job DescriptionWe are looking for an Administrative Assistant to provide essential support to a healthcare facility in Palm Desert, California. This is a contract position lasting one month, requiring onsite presence Monday through Friday. The role demands strong organizational skills and the ability to perform various administrative tasks in a fast-paced environment. Responsibilities: • Scan and digitize documents with accuracy to maintain organized digital records. • Perform general administrative tasks such as filing, sorting, and updating records. • Manage multiple priorities efficiently while maintaining attention to detail. • Provide support for daily office operations by assisting with various tasks as needed. • Operate office equipment, including scanners and other tools, effectively. • Collaborate with team members to ensure smooth workflow and timely completion of assignments. • Adhere to deadlines and maintain a composed demeanor in a dynamic environment. • Assist with receptionist duties, including answering inbound calls and directing inquiries. • Maintain confidentiality and accuracy when handling sensitive information. • Ensure the workspace is organized and supplies are well-stocked for daily operations.• At least 2 years of experience in an administrative or office support role. • Proficiency in operating scanners and other standard office equipment. • Demonstrated ability to handle multiple tasks simultaneously with attention to detail. • Previous experience in a healthcare or office setting is preferred. • Strong communication skills and a detail-oriented approach. • Reliable and punctual with a commitment to completing the assignment duration. • Ability to work independently and collaborate effectively with others. • Familiarity with receptionist duties, including answering calls and managing inquiries.

<h3>Job Description</h3>
Job DescriptionWe are looking for an Administrative Assistant to support our operations in Palm Desert, California. This is a long-term contract position ideal for an organized and detail-oriented individual with strong administrative skills. The role requires excellent communication abilities and proficiency in various Microsoft Office applications. Responsibilities: • Greet and assist visitors at the main office, ensuring a welcoming and attentive environment. • Perform data entry tasks accurately and efficiently, maintaining up-to-date records. • Manage and organize documents using Microsoft Word, Excel, and PowerPoint. • Coordinate and schedule appointments, meetings, and other administrative activities. • Communicate effectively with team members and external contacts via email and phone. • Maintain office supplies inventory and place orders as needed. • Provide general administrative support, including typing and filing. • Prepare reports and presentations with attention to detail. • Ensure high levels of confidentiality and discretion in handling sensitive information. • Support other administrative tasks as required.• Minimum of 2 years of experience in an administrative or office support role. • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. • Ability to type between 45-60 words per minute with accuracy. • Strong data entry skills with attention to detail. • Excellent verbal and written communication skills. • Organizational and multitasking abilities to handle a variety of tasks. • Capacity to work independently and as part of a team. • Commitment to maintaining a detail-oriented approach and confidentiality.

<h3>Job Description</h3>
Job Description
WelbeHealth PACE helps seniors stay in their homes and communities by providing comprehensive medical care and community-based services. We serve the most vulnerable seniors with better quality and compassion in a value-based model.
The Home Services Administrative Assistant will collaborate with our Home Services team to contribute to the provision of high quality, safe, compassionate, and efficient care to our participants.
Essential Job Duties:
<ul>
<li>Assist with and track the onboarding of WelbeHealth HCAs and vendor built-in caregivers by working closely with HR to ensure that new hires have a positive and seamless onboarding experience and that all requirements are met</li>
<li>Ensure Home Care and Home Health documents are uploaded into Athena within the acceptable time frame</li>
<li>Conduct monthly Expiration reports for Home Care Authorizations and HCA Certifications to remind appropriate team members of upcoming action items</li>
<li>Provide administrative assistance to the operations of the Home Services Departments by assisting with clerical duties as assigned by the supervisor and/or in support of other Home Care and Home Health disciplines as needed</li>
<li>Coordinate meetings and assist with scheduling needs</li>
</ul>
Job Requirements:
<ul>
<li>High school diploma or equivalency; professional experience may be substituted</li>
<li>Associate's degree preferred</li>
<li>Minimum of two (2) years of experience as an Administrative Assistant</li>
<li>Demonstrated technological experience with Microsoft Office (Outlook, Word, Excel, PowerPoint)</li>
<li>Highly motivated, self-directed, able to efficiently perform tasks in a changing environment, and can make sound decisions in an emergency</li>
</ul>
Benefits of Working at WelbeHealth: Apply your home care expertise in new ways as we rapidly expand. You will have the opportunity to design the way we work in the context of an encouraging and loving environment where every person feels uniquely cared for.
<ul>
<li>Medical insurance coverage (Medical, Dental, Vision)</li>
<li>Work/life balance – we mean it! 17 days of personal time off (PTO), 12 holidays observed annually, and 6 sick days</li>
<li>401K savings + match</li>
<li>Bonus eligibility – your hard work translates to more money in your pocket</li>
<li>And additional benefits</li>
</ul>
Salary/Wage base range for this role is $21.07 - $27.81 hourly + Bonus. WelbeHealth offers competitive total rewards package that includes, 401k match, healthcare coverage and a broad range of other benefits. Actual pay will be adjusted based on experience and other qualifications.
Compensation $21.07—$27.81 USD
COVID-19 Vaccination Policy
At WelbeHealth, our mission is to unlock the full potential of our vulnerable seniors. In this spirit, please note that we have a vaccination policy for all our employees and proof of vaccination, or a vaccine declination form will be required prior to employment. WelbeHealth maintains required infection control and PPE standards and has requirements relevant to all team members regarding vaccinations.

Our Commitment to Diversity, Equity and Inclusion
At WelbeHealth, we embrace and cherish the diversity of our team members, and we're committed to building a culture of inclusion and belonging. We're proud to be an equal opportunity employer. People seeking employment at WelbeHealth are considered without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member), pregnancy or other status protected by applicable law.

Beware of Scams
Please ensure your application is being submitted through a WelbeHealth sponsored site only. Our emails will come from @welbehealth.com email addresses. You will never be asked to purchase your own employment equipment. You can report suspected scam activity to <a href="mailto:fraud.report@welbehealth.com" target="_blank">fraud.report@welbehealth.com</a>

Home Services Administrative Assistant

<h3>Job Description</h3>
Job Description
We are seeking a detail-oriented Office Administrative Assistant to join our team! This entry-level role supports daily office operations, basic project documentation, and administrative tasks to ensure projects run efficiently.
Responsibilities:
<ul>
<li>Assist with preparing and completing project documents including change orders, contracts, and transmittals</li>
<li>Help coordinate and schedule appointments, jobs walks, deliveries, and meetings with clients, vendors, and project teams</li>
<li>Greet and assist showroom guests, clients, and vendors in a professional and courteous manner</li>
<li>Maintain organization and cleanliness of the showroom on a weekly basis</li>
<li>Answer incoming phone calls and emails, providing accurate information, timely follow-up, and directing inquiries to appropriate team members when necessary</li>
<li>Maintain and organize digital and physical filing systems for contracts, project records, and documentation</li>
<li>Track document and follow up as needed</li>
<li>Provide general administrative and office support to the team</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in office administration, construction administration, or a related field is a plus</li>
<li>Strong willingness to learn and take direction</li>
<li>Ability to stay organized, multitask, and meet deadlines</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail and organizational skills</li>
<li>Proficiency with standard office tools (email, document management, spreadsheets) preferred</li>
</ul>

Office Administrative Assistant

<h3>Job Description</h3>
Job Description
We are seeking a Front Office Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.
Responsibilities:
&nbsp;
<ul>
<li>Schedule appointments onsite and over the phone</li>
<li>Greet and assist onsite guests</li>
<li>Check in and check out of patients</li>
<li>Scan and route new patient paperwork and any demographic and insurance updates for established patients</li>
<li>Answer inbound telephone calls (light phone skills to back up the operator)</li>
<li>Perform all other office tasks</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in medical front office</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong organizational skills</li>
<li>Bilingual</li>
<li>Knowledge of different insurance types</li>
</ul>
Company DescriptionBusy Ear Nose and Throat office with two locations in Rancho Mirage and La Quinta California with multiple providers. Office provides allergy and immunotherapy treatment, treatment of ENT problems, as well as some surgical procedures in office. 
<h3>Company Description</h3>
Busy Ear Nose and Throat office with two locations in \r\nRancho Mirage and La Quinta California with multiple providers. Office provides allergy and immunotherapy treatment, treatment of ENT problems, as well as some surgical procedures in office.

Front Office Administrative Assistant

<h3>Job Description</h3>
About Us
We are a small, tight-knit consulting firm that has been serving enterprise clients for over 20 years. Our team is passionate about delivering customer-first solutions while fostering a collaborative and supportive work environment. We are committed to stable, sustainable growth, and many of our team members have been with us long-term, reflecting the strong culture and dedication we uphold.
 
Our employees love what they do, and we invest in a workplace where talent thrives, contributions are valued, and careers flourish.
 
Why Join Us?
<ul>
<li>Work-life balance: A company culture that prioritizes work-life balance for all employees</li>
<li>Great pay &amp; benefits: Competitive compensation for top talent. We offer health insurance and paid time off</li>
<li>Supportive culture: Work with a team that values collaboration, mentoring, and continuous learning</li>
<li>Growth opportunities: Join us as we expand, with potential to move to a full-time position</li>
</ul>
 
About the Role
We are seeking a highly organized and professional Administrative Support Specialist to join our dynamic IT team. This role is ideal for someone who thrives in a fast-paced environment, is committed to providing excellent service to both internal and external stakeholders and is skilled at managing multiple tasks with accuracy and efficiency.
 
This is a part-time position scheduled Monday through Friday, 8:30 AM to 12:30 PM, excluding company-observed holidays.
 
Key Responsibilities
<ul>
<li>Answer incoming calls and route them appropriately, maintaining a professional and customer-focused tone</li>
<li>Manage complex scheduling and calendar coordination for meetings, appointments, and team activities</li>
<li>Assist in planning and coordinating internal and external IT events, including vendor interactions and logistical support</li>
<li>Compile and summarize data for internal reports</li>
<li>Support the team with additional administrative tasks as needed</li>
</ul>
 
Required Qualifications
<ul>
<li>4+ years of experience in an administrative, office coordinator, or similar support role</li>
<li>Prior experience managing calendars, scheduling meetings, and coordinating events, ideally within an IT or technology organization</li>
<li>Excellent verbal and written communication skills</li>
<li>Strong organizational abilities, attention to detail, and the ability to manage multiple priorities in a deadline-driven environment</li>
<li>Advanced Excel skills, including formulas and data analysis; and strong proficiency in Outlook for professional communication</li>
<li>Customer service mindset with a professional phone presence</li>
<li>Experience supporting sales teams or working with quotes/proposals is a plus</li>
</ul>
 
Preferred Qualifications
<ul>
<li>Familiarity with ConnectWise</li>
<li>Experience supporting IT teams or technical staff</li>
<li>Prior experience coordinating with vendors or service providers</li>
</ul>

Administrative Support Specialist

<h3>Job Description</h3>
Job Description
Full job description
ProValidus Medical Staffing is seeking a detail-oriented and motivated Administrative Assistant with a strong background in finance to join our growing team. This in-office position offers an excellent opportunity for a professional who enjoys supporting day-to-day operations, maintaining accuracy, and contributing to team success.
Key Responsibilities:
<ul>
<li>Assist with financial tasks such as invoicing, expense tracking, reconciliations, audits, and budget reporting.</li>
<li>Maintain and organize financial records, spreadsheets, and databases.</li>
<li>Support month-end and year-end financial procedures as needed.</li>
<li>Handle confidential information with discretion and professionalism.</li>
<li>Collaborate across departments to improve workflows and ensure timely completion of tasks.</li>
<li>Provide general administrative support as needed to ensure smooth office operations.</li>
</ul>
Preferred Qualifications:
<ul>
<li>Proficient in Microsoft Office Suite (Excel, Word, Outlook) and accounting software (QuickBooks or similar).</li>
<li>Strong organizational skills and attention to detail.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Ability to multitask, prioritize, and meet deadlines in a dynamic environment.</li>
<li>Experience with budgeting, reporting, or basic accounting functions.</li>
<li>Familiarity with CRM or ERP systems.</li>
<li>Strong analytical and problem-solving skills.</li>
<li>Team-oriented mindset with a proactive attitude.</li>
</ul>

<h3>Job Description</h3>
Job Description
ASSISTING ORGANIZATION OF ALL OFFICE PROGRAMS. ASSISTING WITH ALL CLIENTS FILES ORGANIZATION. ASSISTING WITH FINISHING &amp; REVIEWING OF NEW CLIENTS FILES. ABILITY TO SCAN AND MANTAIN FILES IN COMPUTER AND IN FILE CABINETS. CATCH UP WITH ALL BACKLOG IN OFFICE FILES. COMPLETING FILES IMPUT IN DATA BASE IN NEW LEGAL PROGRAMS. ASSISTING ADMINISTRATOR AND OFFICE MANAGER IN ALL OTHER DUTIES THAT SHE MIGHT NEED ASSISTANCE. ASSISTING CLIENTS IN QUESTIONS. ASSISTING OFFICE MANAGER IN HER DUTIES INCLUDING ORGANIZATION OF INVOICES AND PAYMENTS. ASSISTS IN ALL INCOMING TELEPHONE CALLS IN MULTILINE SYSTEM. BUSINESS OFFICE ATTIRE REQUIRED. MUST HAVE RELIABLE TRANSPORTATION. OFFICE PREVIOUS EXPERIENCE REQUIRED BUT COMPESANTE WITH PREVIOUS STUDIES.
Company DescriptionLAW FIRM IS LOOKING FOR AN INDIVIDUAL WHO WILL BE WILLING TO LEARN IMMIGRATION LAW CASES. 
<h3>Company Description</h3>
LAW FIRM IS LOOKING FOR AN INDIVIDUAL WHO WILL BE WILLING TO LEARN IMMIGRATION LAW CASES.

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