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Graham Ricker Air Conditioning &amp; Heating is a family-owned and operated HVAC company based in Cathedral City California that has been in business serving the Coachella Valley since 1988. We are seeking a professional and organized Office Manager to join our team. This is a Part Time position which involves front desk operations, providing exceptional customer service, and supporting office management tasks. The ideal candidate will have strong computer literacy, excellent communication skills, and experience in administrative or clerical roles. Bilingual abilities are a plus to effectively serve diverse clients and team members. This position offers an opportunity to work in a dynamic environment where organizational skills and attention to detail are highly valued.
 Responsibilities Interact with prospective clients and existing clients in a friendly and professional manner as the representative of the company. Manage phone systems, screen calls, and direct inquiries appropriately. Schedule appointments, manage calendars, and coordinate meetings using HubSpot, Google Workspace and Microsoft Office tools. Perform data entry, filing, and maintain accurate records using QuickBooks and HubSpot. Support office management tasks such as supply ordering, filing systems, and general administrative duties. Assist with bookkeeping tasks including basic bookkeeping and invoicing as needed. Provide excellent customer support via phone, email, or in person, demonstrating proper phone etiquette. Skills - Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications - Experience with QuickBooks - Strong organizational skills with the ability to prioritize tasks effectively - Good typing accuracy for data entry and document preparation - Exceptional communication skills, both verbal and written; bilingual abilities are advantageous - Office management experience including filing, proofreading, and calendar management - Ability to handle customer service interactions with professionalism and patience - Strong time management skills to balance multiple responsibilities efficiently - Previous experience as a service industry Office Manager is desirable but not required
Compensation: Starting at $17 per hour for 3 to 4 days per week.

Office Manager

<h3>Job Description</h3>
Job Description
We are seeking a detail-oriented Office Administrative Assistant to join our team! This entry-level role supports daily office operations, basic project documentation, and administrative tasks to ensure projects run efficiently.
Responsibilities:
<ul>
<li>Assist with preparing and completing project documents including change orders, contracts, and transmittals</li>
<li>Help coordinate and schedule appointments, jobs walks, deliveries, and meetings with clients, vendors, and project teams</li>
<li>Greet and assist showroom guests, clients, and vendors in a professional and courteous manner</li>
<li>Maintain organization and cleanliness of the showroom on a weekly basis</li>
<li>Answer incoming phone calls and emails, providing accurate information, timely follow-up, and directing inquiries to appropriate team members when necessary</li>
<li>Maintain and organize digital and physical filing systems for contracts, project records, and documentation</li>
<li>Track document and follow up as needed</li>
<li>Provide general administrative and office support to the team</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in office administration, construction administration, or a related field is a plus</li>
<li>Strong willingness to learn and take direction</li>
<li>Ability to stay organized, multitask, and meet deadlines</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail and organizational skills</li>
<li>Proficiency with standard office tools (email, document management, spreadsheets) preferred</li>
</ul>

Office Administrative Assistant

<h3>Job Description</h3>
Job Description
We are seeking a Front Office Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.
Responsibilities:
&nbsp;
<ul>
<li>Schedule appointments onsite and over the phone</li>
<li>Greet and assist onsite guests</li>
<li>Check in and check out of patients</li>
<li>Scan and route new patient paperwork and any demographic and insurance updates for established patients</li>
<li>Answer inbound telephone calls (light phone skills to back up the operator)</li>
<li>Perform all other office tasks</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in medical front office</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong organizational skills</li>
<li>Bilingual</li>
<li>Knowledge of different insurance types</li>
</ul>
Company DescriptionBusy Ear Nose and Throat office with two locations in Rancho Mirage and La Quinta California with multiple providers. Office provides allergy and immunotherapy treatment, treatment of ENT problems, as well as some surgical procedures in office. 
<h3>Company Description</h3>
Busy Ear Nose and Throat office with two locations in \r\nRancho Mirage and La Quinta California with multiple providers. Office provides allergy and immunotherapy treatment, treatment of ENT problems, as well as some surgical procedures in office.

Front Office Administrative Assistant

<h3>Job Description</h3>
About Us
We are a small, tight-knit consulting firm that has been serving enterprise clients for over 20 years. Our team is passionate about delivering customer-first solutions while fostering a collaborative and supportive work environment. We are committed to stable, sustainable growth, and many of our team members have been with us long-term, reflecting the strong culture and dedication we uphold.
 
Our employees love what they do, and we invest in a workplace where talent thrives, contributions are valued, and careers flourish.
 
Why Join Us?
<ul>
<li>Work-life balance: A company culture that prioritizes work-life balance for all employees</li>
<li>Great pay &amp; benefits: Competitive compensation for top talent. We offer health insurance and paid time off</li>
<li>Supportive culture: Work with a team that values collaboration, mentoring, and continuous learning</li>
<li>Growth opportunities: Join us as we expand, with potential to move to a full-time position</li>
</ul>
 
About the Role
We are seeking a highly organized and professional Administrative Support Specialist to join our dynamic IT team. This role is ideal for someone who thrives in a fast-paced environment, is committed to providing excellent service to both internal and external stakeholders and is skilled at managing multiple tasks with accuracy and efficiency.
 
This is a part-time position scheduled Monday through Friday, 8:30 AM to 12:30 PM, excluding company-observed holidays.
 
Key Responsibilities
<ul>
<li>Answer incoming calls and route them appropriately, maintaining a professional and customer-focused tone</li>
<li>Manage complex scheduling and calendar coordination for meetings, appointments, and team activities</li>
<li>Assist in planning and coordinating internal and external IT events, including vendor interactions and logistical support</li>
<li>Compile and summarize data for internal reports</li>
<li>Support the team with additional administrative tasks as needed</li>
</ul>
 
Required Qualifications
<ul>
<li>4+ years of experience in an administrative, office coordinator, or similar support role</li>
<li>Prior experience managing calendars, scheduling meetings, and coordinating events, ideally within an IT or technology organization</li>
<li>Excellent verbal and written communication skills</li>
<li>Strong organizational abilities, attention to detail, and the ability to manage multiple priorities in a deadline-driven environment</li>
<li>Advanced Excel skills, including formulas and data analysis; and strong proficiency in Outlook for professional communication</li>
<li>Customer service mindset with a professional phone presence</li>
<li>Experience supporting sales teams or working with quotes/proposals is a plus</li>
</ul>
 
Preferred Qualifications
<ul>
<li>Familiarity with ConnectWise</li>
<li>Experience supporting IT teams or technical staff</li>
<li>Prior experience coordinating with vendors or service providers</li>
</ul>

Administrative Support Specialist

<h3>Job Description</h3>
Job Description
ASSISTING ORGANIZATION OF ALL OFFICE PROGRAMS. ASSISTING WITH ALL CLIENTS FILES ORGANIZATION. ASSISTING WITH FINISHING &amp; REVIEWING OF NEW CLIENTS FILES. ABILITY TO SCAN AND MANTAIN FILES IN COMPUTER AND IN FILE CABINETS. CATCH UP WITH ALL BACKLOG IN OFFICE FILES. COMPLETING FILES IMPUT IN DATA BASE IN NEW LEGAL PROGRAMS. ASSISTING ADMINISTRATOR AND OFFICE MANAGER IN ALL OTHER DUTIES THAT SHE MIGHT NEED ASSISTANCE. ASSISTING CLIENTS IN QUESTIONS. ASSISTING OFFICE MANAGER IN HER DUTIES INCLUDING ORGANIZATION OF INVOICES AND PAYMENTS. ASSISTS IN ALL INCOMING TELEPHONE CALLS IN MULTILINE SYSTEM. BUSINESS OFFICE ATTIRE REQUIRED. MUST HAVE RELIABLE TRANSPORTATION. OFFICE PREVIOUS EXPERIENCE REQUIRED BUT COMPESANTE WITH PREVIOUS STUDIES.
Company DescriptionLAW FIRM IS LOOKING FOR AN INDIVIDUAL WHO WILL BE WILLING TO LEARN IMMIGRATION LAW CASES. 
<h3>Company Description</h3>
LAW FIRM IS LOOKING FOR AN INDIVIDUAL WHO WILL BE WILLING TO LEARN IMMIGRATION LAW CASES.

Bilingual Legal Administrative Assistant

<h3>Job Description</h3>
Job Description
Full job description
ProValidus Medical Staffing is seeking a detail-oriented and motivated Administrative Assistant with a strong background in finance to join our growing team. This in-office position offers an excellent opportunity for a professional who enjoys supporting day-to-day operations, maintaining accuracy, and contributing to team success.
Key Responsibilities:
<ul>
<li>Assist with financial tasks such as invoicing, expense tracking, reconciliations, audits, and budget reporting.</li>
<li>Maintain and organize financial records, spreadsheets, and databases.</li>
<li>Support month-end and year-end financial procedures as needed.</li>
<li>Handle confidential information with discretion and professionalism.</li>
<li>Collaborate across departments to improve workflows and ensure timely completion of tasks.</li>
<li>Provide general administrative support as needed to ensure smooth office operations.</li>
</ul>
Preferred Qualifications:
<ul>
<li>Proficient in Microsoft Office Suite (Excel, Word, Outlook) and accounting software (QuickBooks or similar).</li>
<li>Strong organizational skills and attention to detail.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Ability to multitask, prioritize, and meet deadlines in a dynamic environment.</li>
<li>Experience with budgeting, reporting, or basic accounting functions.</li>
<li>Familiarity with CRM or ERP systems.</li>
<li>Strong analytical and problem-solving skills.</li>
<li>Team-oriented mindset with a proactive attitude.</li>
</ul>

Administrative Assistant

<h3>Job Description</h3>
Job Description
We are seeking an organized and proactive Administrative Assistant to join our organization. When guests arrive at the office, you will greet them and determine the reason for their visit. You will support our staff with clerical duties, including answering phones, making copies, and organizing files. When necessary, you will also input information into our database to ensure our electronic files are updated. We prefer candidates who have some administrative support experience, but we are willing to train the right person.
Administrative Assistant Duties and Responsibilities
<ul>
<li>Welcome and greet clients and office guests</li>
<li>Support office staff and executives with clerical tasks</li>
<li>Plan and schedule meetings, presentations, other office-related events, and travel arrangements; send reminders regarding upcoming appointments</li>
<li>Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages</li>
<li>Type out paper and electronic correspondence and prepare outgoing mail and packages for executives</li>
<li>Help prepare presentation materials</li>
<li>Monitor and maintain office equipment and supplies; request repair or restocking when necessary</li>
<li>Ensure office is kept clean and organized at all times</li>
</ul>
Administrative Assistant Requirements and Qualifications
<ul>
<li>High school diploma or GED certificate</li>
<li>1+ years of experience as an administrative assistant a plus</li>
<li>Fast, proficient, and accurate typist</li>
<li>Proficient with Microsoft Suite and common office equipment</li>
<li>Excellent customer service and communication skills</li>
<li>Self-starter who works well independently</li>
<li>Professional demeanor</li>
</ul>

<h3>Job Description</h3>
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Palm Desert, California. This role involves providing essential support to departmental and program operations, ensuring efficient administrative processes, and delivering excellent customer service. If you excel at organizing information, maintaining records, and assisting with clerical tasks, this position is a great opportunity to contribute to a non-profit organization. Responsibilities: • Perform a variety of administrative and clerical tasks, including processing forms, applications, and confidential documents. • Deliver exceptional customer service by providing information, clarifying policies, and assisting with inquiries related to eligibility and procedures. • Review and verify forms and reports for accuracy and compliance with established regulations and procedures. • Maintain detailed and organized databases, files, and records, ensuring accuracy and timely updates. • Research discrepancies in documentation and resolve issues to maintain data integrity. • Apply departmental policies and procedures to evaluate the completeness of applications and records. • Ensure compliance with records retention schedules by organizing and storing documents appropriately. • Answer incoming calls, addressing inquiries or directing them to appropriate departments. • Assist with receptionist duties, including greeting visitors and managing front office operations. • Support the team in day-to-day administrative tasks to enhance operational efficiency.• Proven experience in administrative assistance or clerical roles. • Strong customer service skills with the ability to communicate effectively and professionally. • Proficiency in data entry and maintaining accurate records. • Familiarity with office equipment and tools, including phone systems and databases. • Excellent organizational skills and attention to detail. • Ability to interpret and apply policies, procedures, and regulations. • Strong problem-solving skills to identify and resolve discrepancies. • Comfortable working in a fast-paced environment and managing multiple tasks simultaneously.

<h3>Job Description</h3>
Job DescriptionWe are looking for an organized and detail-oriented Administrative Assistant to join a dynamic legal team in Palm Desert, California. This is a Contract to permanent position, offering the opportunity to transition into a long-term role based on performance. The ideal candidate will play a crucial role in maintaining efficient office operations while supporting attorneys and staff in delivering exceptional legal services. Responsibilities: • Serve as the primary point of contact at the reception desk, welcoming visitors and ensuring a detail-oriented and friendly environment. • Coordinate appointments, court deadlines, and schedules through effective communication with clients, attorneys, and team members. • Prepare and organize materials, binders, and documents for court appearances and legal proceedings with precision and attention to detail. • Perform a variety of clerical tasks, including data entry, filing, and managing correspondence to support the firm’s daily operations. • Maintain office supplies, ensure cleanliness, and contribute to an organized workspace. • Support the team in handling inbound calls and directing inquiries to appropriate personnel. • Assist in administrative tasks related to case management and legal documentation. • Uphold confidentiality and professionalism in all interactions and tasks.• Possess a friendly and approachable demeanor, with the ability to create a positive experience for clients and colleagues. • Demonstrate proficiency in Microsoft Office Suite, including Word, Excel, and Outlook. Familiarity with legal software or case management systems is a plus. • Exhibit strong organizational skills and attention to detail to effectively manage multiple administrative responsibilities. • Showcase excellent verbal and written communication skills to professionally interact with clients and colleagues. • Display dependability, punctuality, and the ability to work independently as well as collaboratively within a team. • Prior experience in administrative roles, particularly within a legal office setting, is highly desirable. • Ability to handle sensitive information with discretion and maintain confidentiality.

<h3>Job Description</h3>
Job DescriptionDescription:
OUR MISSION
 
Wellness Equity Alliance (WEA) is a novel national public health organization comprised of a multidisciplinary team of population and public health experts with backgrounds in infectious disease, public health, emergency medicine, primary care, cardiology, pediatrics, psychiatry, community health work (CHW), nursing and advanced practice pharmacy. We work nearly exclusively with underrepresented communities, fundamentally addressing health-care disparities and the social determinants of health (SDoH) that have been amplified during the COVID-19 pandemic, prioritizing the following:
<ul>
<li>People experiencing homelessness</li>
<li>Indigenous communities</li>
<li>Immigrant communities</li>
<li>Rural communities</li>
<li>BIPoC communities</li>
<li>LGBTQIA+ communities</li>
<li>Justice-impacted communities</li>
</ul>
The WEA team is diverse, inclusive, and nimble enough to assemble teams of healthcare professionals within days using our proven local staff recruitment models to address population health crises and communicable disease outbreaks. The WEA team’s partnership model is collaborative and allows hospitals, health jurisdictions, state/local government agencies to provide timely care using equity-based strategies for individuals and marginalized communities.
 
Position Summary 
The Unit Director provides strategic, clinical, and operational leadership for the Crisis Stabilization Unit (CSU), ensuring high-quality, trauma-informed, person-centered care for individuals experiencing mental health or behavioral health crises. This position oversees daily operations, supervises multidisciplinary staff, ensures regulatory compliance, and partners with internal and external stakeholders to support safe, effective, and timely stabilization services.
 
Key Responsibilities 1. Leadership &amp; Program Management
<ul>
<li>Provide overall direction, vision, and management of the Crisis Stabilization Unit.</li>
<li>Develop and implement policies, procedures, and best practices that support safe and effective crisis services.</li>
<li>Lead continuous quality improvement initiatives, including data review, performance metrics, and staff feedback loops.</li>
<li>Ensure the unit operates in alignment with organizational mission, state requirements, and evidence-based crisis care models. </li>
</ul>
2. Clinical Oversight
<ul>
<li>Oversee the delivery of trauma-informed, culturally responsive crisis stabilization services.</li>
<li>Ensure assessments, treatment planning, documentation, and interventions meet clinical and regulatory standards.</li>
<li>Consult with clinical supervisors, nurses, therapists, and crisis responders regarding complex cases.</li>
<li>Ensure appropriate risk assessment, safety planning, and escalation protocols. </li>
</ul>
3. Staff Supervision &amp; Development
<ul>
<li>Supervise and support multidisciplinary staff, including clinicians, nurses, peer specialists, mental health practitioners, and support personnel.</li>
<li>Hire, onboard, train, and mentor staff; promote professional development and high team morale.</li>
<li>Manage staffing schedules, caseload distribution, and workload expectations.</li>
<li>Implement and reinforce staff safety practices and crisis response protocols.</li>
</ul>
4. Operational &amp; Administrative Management
<ul>
<li>Manage the unit’s budget, staffing resources, and operational workflows.</li>
<li>Oversee facility operations to ensure a safe and therapeutic environment.</li>
<li>Partner with finance teams to track resource utilization and billing compliance.</li>
<li>Ensure accurate and timely documentation in electronic health records (EHR). </li>
</ul>
5. Compliance &amp; Quality Assurance
<ul>
<li>Ensure adherence to state and federal regulations, licensing requirements, and accreditation standards.</li>
<li>Conduct internal audits, incident reviews, and compliance monitoring.</li>
<li>Oversee reporting requirements and prepare documentation for inspections, audits, and reviews. </li>
</ul>
6. Community &amp; Stakeholder Collaboration
<ul>
<li>Serve as the primary point of contact for hospitals, law enforcement, social services, mobile crisis teams, and community providers.</li>
<li>Build strong relationships to support coordinated crisis response and smooth transitions of care.</li>
<li>Participate in community meetings, advisory groups, and cross-system planning efforts. </li>
</ul>
7. Crisis Response Leadership
<ul>
<li>Provide on-call leadership support as needed for emergent situations.</li>
<li>Guide de-escalation approaches and trauma-responsive interventions.</li>
<li>Support staff through critical incidents, debriefings, and after-action reviews. </li>
</ul>
Requirements:Required Qualifications
<ul>
<li>Bachelor’s or Master’s degree in social work, psychology, nursing, public administration, or a related field (Master’s preferred).</li>
<li>Relevant licensure or eligibility (e.g., LGSW/LICSW, LPCC, LMFT, RN) depending on state requirements.</li>
<li>3–5+ years of experience in behavioral health, crisis services, or inpatient/residential care.</li>
<li>2+ years of supervisory or program leadership experience. </li>
</ul>
Preferred Qualifications
<ul>
<li>Experience managing a crisis stabilization unit, psychiatric inpatient unit, or similar program.</li>
<li>Knowledge of trauma-informed care, crisis intervention models, and behavioral health regulations.</li>
<li>Strong skills in budgeting, staffing, performance management, and quality improvement.</li>
<li>Experience collaborating with law enforcement, EMS, hospitals, and community providers.</li>
<li>Familiarity with electronic health records and data reporting systems. </li>
</ul>
Key Competencies
<ul>
<li>Leadership &amp; decision-making</li>
<li>Crisis management &amp; de-escalation</li>
<li>Trauma-responsive and culturally competent practice</li>
<li>Communication &amp; collaboration</li>
<li>Problem-solving &amp; systems thinking</li>
<li>Staff coaching &amp; development</li>
<li>Regulatory and documentation compliance</li>
</ul>

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