<h3>Job Description</h3>
Job DescriptionWe are looking for an experienced Administrative Assistant to join our team in La Quinta, California. In this Contract to permanent position, you will play a vital role in ensuring smooth daily operations by supporting administrative tasks and providing excellent service to members, residents, and guests. This is an exciting opportunity for someone who thrives in a dynamic environment and is eager to contribute to a welcoming and detail-oriented atmosphere. Responsibilities: • Welcome and assist residents, guests, and members, ensuring a positive and detail-oriented experience. • Perform general administrative duties, including data entry, recordkeeping, and managing correspondence. • Handle light accounting tasks such as processing invoices, tracking payments, and preparing expense reports. • Coordinate schedules for appointments, events, and facility maintenance. • Provide operational support by managing assigned projects and tasks to contribute to seamless club operations. • Maintain a clean, organized workspace while adhering to confidentiality and service standards. • Collaborate with team members to enhance operational efficiency and member satisfaction. • Adapt to new responsibilities as your understanding of club operations expands.• Minimum of 2 years of experience in office administration, reception, or customer service. • Exceptional attention to detail and accuracy in all responsibilities. • Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. • Excellent verbal and written communication abilities. • Proficiency in Microsoft Office Suite and familiarity with general office technology. • Detail-oriented approach with a commitment to providing outstanding service. • Eagerness to learn and take on new challenges to grow within the role.

Administrative Assistant

<h3>Job Description</h3>
Job Description
ASSISTING ORGANIZATION OF ALL OFFICE PROGRAMS. ASSISTING WITH ALL CLIENTS FILES ORGANIZATION. ASSISTING WITH FINISHING &amp; REVIEWING OF NEW CLIENTS FILES. ABILITY TO SCAN AND MANTAIN FILES IN COMPUTER AND IN FILE CABINETS. CATCH UP WITH ALL BACKLOG IN OFFICE FILES. COMPLETING FILES IMPUT IN DATA BASE IN NEW LEGAL PROGRAMS. ASSISTING ADMINISTRATOR AND OFFICE MANAGER IN ALL OTHER DUTIES THAT SHE MIGHT NEED ASSISTANCE. ASSISTING CLIENTS IN QUESTIONS. ASSISTING OFFICE MANAGER IN HER DUTIES INCLUDING ORGANIZATION OF INVOICES AND PAYMENTS. ASSISTS IN ALL INCOMING TELEPHONE CALLS IN MULTILINE SYSTEM. BUSINESS OFFICE ATTIRE REQUIRED. MUST HAVE RELIABLE TRANSPORTATION. OFFICE PREVIOUS EXPERIENCE REQUIRED BUT COMPESANTE WITH PREVIOUS STUDIES.
Company DescriptionLAW FIRM IS LOOKING FOR AN INDIVIDUAL WHO WILL BE WILLING TO LEARN IMMIGRATION LAW CASES. 
<h3>Company Description</h3>
LAW FIRM IS LOOKING FOR AN INDIVIDUAL WHO WILL BE WILLING TO LEARN IMMIGRATION LAW CASES.

Bilingual Legal Administrative Assistant

<h3>Job Description</h3>
Job Description
Full job description
ProValidus Medical Staffing is seeking a detail-oriented and motivated Administrative Assistant with a strong background in finance to join our growing team. This in-office position offers an excellent opportunity for a professional who enjoys supporting day-to-day operations, maintaining accuracy, and contributing to team success.
Key Responsibilities:
<ul>
<li>Assist with financial tasks such as invoicing, expense tracking, reconciliations, audits, and budget reporting.</li>
<li>Maintain and organize financial records, spreadsheets, and databases.</li>
<li>Support month-end and year-end financial procedures as needed.</li>
<li>Handle confidential information with discretion and professionalism.</li>
<li>Collaborate across departments to improve workflows and ensure timely completion of tasks.</li>
<li>Provide general administrative support as needed to ensure smooth office operations.</li>
</ul>
Preferred Qualifications:
<ul>
<li>Proficient in Microsoft Office Suite (Excel, Word, Outlook) and accounting software (QuickBooks or similar).</li>
<li>Strong organizational skills and attention to detail.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Ability to multitask, prioritize, and meet deadlines in a dynamic environment.</li>
<li>Experience with budgeting, reporting, or basic accounting functions.</li>
<li>Familiarity with CRM or ERP systems.</li>
<li>Strong analytical and problem-solving skills.</li>
<li>Team-oriented mindset with a proactive attitude.</li>
</ul>

<h3>Job Description</h3>
Job Description
We are seeking an organized and proactive Administrative Assistant to join our organization. When guests arrive at the office, you will greet them and determine the reason for their visit. You will support our staff with clerical duties, including answering phones, making copies, and organizing files. When necessary, you will also input information into our database to ensure our electronic files are updated. We prefer candidates who have some administrative support experience, but we are willing to train the right person.
Administrative Assistant Duties and Responsibilities
<ul>
<li>Welcome and greet clients and office guests</li>
<li>Support office staff and executives with clerical tasks</li>
<li>Plan and schedule meetings, presentations, other office-related events, and travel arrangements; send reminders regarding upcoming appointments</li>
<li>Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages</li>
<li>Type out paper and electronic correspondence and prepare outgoing mail and packages for executives</li>
<li>Help prepare presentation materials</li>
<li>Monitor and maintain office equipment and supplies; request repair or restocking when necessary</li>
<li>Ensure office is kept clean and organized at all times</li>
</ul>
Administrative Assistant Requirements and Qualifications
<ul>
<li>High school diploma or GED certificate</li>
<li>1+ years of experience as an administrative assistant a plus</li>
<li>Fast, proficient, and accurate typist</li>
<li>Proficient with Microsoft Suite and common office equipment</li>
<li>Excellent customer service and communication skills</li>
<li>Self-starter who works well independently</li>
<li>Professional demeanor</li>
</ul>

<h3>Job Description</h3>
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Palm Desert, California. This role involves providing essential support to departmental and program operations, ensuring efficient administrative processes, and delivering excellent customer service. If you excel at organizing information, maintaining records, and assisting with clerical tasks, this position is a great opportunity to contribute to a non-profit organization. Responsibilities: • Perform a variety of administrative and clerical tasks, including processing forms, applications, and confidential documents. • Deliver exceptional customer service by providing information, clarifying policies, and assisting with inquiries related to eligibility and procedures. • Review and verify forms and reports for accuracy and compliance with established regulations and procedures. • Maintain detailed and organized databases, files, and records, ensuring accuracy and timely updates. • Research discrepancies in documentation and resolve issues to maintain data integrity. • Apply departmental policies and procedures to evaluate the completeness of applications and records. • Ensure compliance with records retention schedules by organizing and storing documents appropriately. • Answer incoming calls, addressing inquiries or directing them to appropriate departments. • Assist with receptionist duties, including greeting visitors and managing front office operations. • Support the team in day-to-day administrative tasks to enhance operational efficiency.• Proven experience in administrative assistance or clerical roles. • Strong customer service skills with the ability to communicate effectively and professionally. • Proficiency in data entry and maintaining accurate records. • Familiarity with office equipment and tools, including phone systems and databases. • Excellent organizational skills and attention to detail. • Ability to interpret and apply policies, procedures, and regulations. • Strong problem-solving skills to identify and resolve discrepancies. • Comfortable working in a fast-paced environment and managing multiple tasks simultaneously.

<h3>Job Description</h3>
Job Description
The Administrative Assistant will handle a variety of administrative and clerical tasks that help keep our gym running smoothly. This role plays a critical part in maintaining accurate records, supporting the management team, assisting members with basic inquiries, and ensuring all administrative functions operate efficiently.
Requirements/Responsibilities
Key Responsibilities: Manage daily administrative tasks including data entry, filing, and email communication Assist with scheduling member appointments, class bookings, and team meetings Provide customer service support by answering calls, responding to messages, and addressing general inquiries Maintain and update digital systems, documents, and member records Assist with membership processing, renewals, and payment tracking Support management in preparing reports, documents, and presentations Organize and maintain office supplies and manage inventory needs Coordinate communication between trainers, management, and members Help with social media messaging, announcements, or updates (as needed) Ensure all administrative tasks are completed accurately and on time Qualifications: High school diploma or equivalent; associate degree preferred Previous administrative experience (fitness industry a plus) Strong organizational and multitasking abilities Excellent written and verbal communication skills Proficiency with Google Workspace or Microsoft Office Ability to work independently and in a fast-paced environment Friendly, professional demeanor and strong customer service mindset Basic knowledge of fitness or gym operations is helpful but not required Skills: Data entry &amp; documentation Scheduling &amp; calendar management Customer service Email &amp; phone communication Attention to detail Problem-solving Time management
Special Instructions
Please do not send any emails, resumes, or call. We are making it really easy to apply for this Remote position. Simply submit a ZippyApp application package which may include the Common Employment Application, Resume, and a Cover Letter. In your Cover Letter, please write a short paragraph describing yourself and why you would make a great addition to our team.
 ZippyApp is the Common Employment Application for online and mobile that allows you to apply for jobs with one click, and is being accepted at a growing number of businesses each day.

Administrative Assistant (Work From Home)

<h3>Job Description</h3>
Job Description
We are seeking a Front Office Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.
Responsibilities:
<ul>
<li>Schedule appointments onsite and over the phone</li>
<li>Greet and assist onsite guests</li>
<li>Check in and check out of patients</li>
<li>Scan and route new patient paperwork and any demographic and insurance updates for established patients</li>
<li>Answer inbound telephone calls (light phone skills to back up the operator)</li>
<li>Perform all other office tasks</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in medical front office</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong organizational skills</li>
<li>Bilingual</li>
<li>Knowledge of different insurance types</li>
</ul>
Company DescriptionBusy Ear Nose and Throat office with two locations in Rancho Mirage and La Quinta California with multiple providers. Office provides allergy and immunotherapy treatment, treatment of ENT problems, as well as some surgical procedures in office. 
<h3>Company Description</h3>
Busy Ear Nose and Throat office with two locations in \r\nRancho Mirage and La Quinta California with multiple providers. Office provides allergy and immunotherapy treatment, treatment of ENT problems, as well as some surgical procedures in office.

Front Office Administrative Assistant

<h3>Job Description</h3>
Job DescriptionWe are looking for an organized and detail-oriented Administrative Assistant to join a dynamic legal team in Palm Desert, California. This is a Contract to permanent position, offering the opportunity to transition into a long-term role based on performance. The ideal candidate will play a crucial role in maintaining efficient office operations while supporting attorneys and staff in delivering exceptional legal services. Responsibilities: • Serve as the primary point of contact at the reception desk, welcoming visitors and ensuring a detail-oriented and friendly environment. • Coordinate appointments, court deadlines, and schedules through effective communication with clients, attorneys, and team members. • Prepare and organize materials, binders, and documents for court appearances and legal proceedings with precision and attention to detail. • Perform a variety of clerical tasks, including data entry, filing, and managing correspondence to support the firm’s daily operations. • Maintain office supplies, ensure cleanliness, and contribute to an organized workspace. • Support the team in handling inbound calls and directing inquiries to appropriate personnel. • Assist in administrative tasks related to case management and legal documentation. • Uphold confidentiality and professionalism in all interactions and tasks.• Possess a friendly and approachable demeanor, with the ability to create a positive experience for clients and colleagues. • Demonstrate proficiency in Microsoft Office Suite, including Word, Excel, and Outlook. Familiarity with legal software or case management systems is a plus. • Exhibit strong organizational skills and attention to detail to effectively manage multiple administrative responsibilities. • Showcase excellent verbal and written communication skills to professionally interact with clients and colleagues. • Display dependability, punctuality, and the ability to work independently as well as collaboratively within a team. • Prior experience in administrative roles, particularly within a legal office setting, is highly desirable. • Ability to handle sensitive information with discretion and maintain confidentiality.

<h3>Job Description</h3>
Job Description
<ul>
<li>
Answer phone inquiries and provide basic information about our services
</li>
<li>
Schedule and manage client/patient appointments
</li>
<li>
Accept payments via cash or credit card
</li>
<li>
Maintain a clean and professional front office environment
</li>
<li>
Ensure all guests are treated with warmth, respect, and professionalism
</li>
<li>
Assist with light administrative tasks as needed
</li>
<li>
Adapt to changing tasks and office needs as they arise
</li>
<li>
Qualifications:
</li>
<li>
Must be able to speak Spanish and English fluently
</li>
<li>
Previous administrative or front desk experience preferred (willing to train the right candidate)
</li>
<li>
Excellent communication and customer service skills
</li>
<li>
Detail-oriented, organized, and dependable
</li>
<li>
Positive attitude and flexible with changing priorities
</li>
</ul>

Front Desk Receptionist / Administrative Assistant

<h3>Job Description</h3>
Job Description
Full job description
Come Grow With Us!
LiveHappy is the largest indoor cannabis facility in the state of CA! We are poised for growth, opportunity for all and great success
We need a highly meticulous and proactive Administrative Assistant to support the Chief Executive Assistant (CEA) and COO. The ideal candidate is obsessively detail-oriented, thrives on organization and precision, and is constantly monitoring emails, files, deadlines, and schedules. This role requires strong follow-through, an ability to anticipate needs, and a structured approach to workflow management. Candidates must be extremely proficient in Microsoft Office Suite, Word, Excel, AI tools, and calendar systems.
Success in this role depends on daily oversight of tasks, ongoing follow-ups, and an ability to ensure nothing slips through the cracks. The ideal candidate will excel at managing checklists, tracking assignments, and keeping high-level executives informed of all necessary details in real-time.
Key Responsibilities:
1. Administrative Support
<ul>
<li>Constantly monitor and manage emails, ensuring no detail is overlooked.</li>
<li>Track and organize documents meticulously, ensuring version control and structured filing.</li>
<li>Proactively flag urgent items, ensuring real-time responses and rapid follow-ups.</li>
<li>Manage daily checklists and task lists, keeping the CEA informed of outstanding items</li>
</ul>
2. Acting on Behalf of the CEA
<ul>
<li>Represent the CEA in coordinating with internal teams and external contacts when required.</li>
<li>Take ownership and follow through of delegated tasks to ensure smooth operations on behalf of the CEA – NO LOOSE ENDS.</li>
<li>Maintain a professional demeanor while managing communications and addressing concerns.</li>
</ul>
3. Calendar Management
<ul>
<li>Maintain and coordinate multiple calendars, preventing conflicts and overlaps.</li>
<li>Issue daily reminders for critical deadlines, ensuring seamless execution of tasks.</li>
<li>Create structured systems for tracking pending approvals, follow-ups, and meetings.</li>
</ul>
4. Email &amp; Communication – Real-Time Tracking &amp; Follow-Ups
<ul>
<li>Monitor email inbox throughout the day, categorizing and prioritizing responses.</li>
<li>Track outstanding requests and ensure responses are followed up on promptly.</li>
<li>Log important discussions and requests, keeping accurate records for reference.</li>
</ul>
5. Communication and Follow-Up
<ul>
<li>Draft and send follow-up emails to ensure tasks and assignments are completed on time.</li>
<li>Act as a liaison between the CEA and other departments to facilitate smooth communication.</li>
<li>Manage ongoing updates and reports to keep the CEA informed of progress on key tasks.</li>
</ul>
6. Project Coordination
<ul>
<li>Track and manage assigned projects to ensure deadlines and deliverables are met.</li>
<li>Prepare updates, summaries, and detailed notes for the CEA/COO.</li>
<li>Anticipate and address potential scheduling or workflow conflicts proactively</li>
</ul>
7. Data, Files &amp; Report Management – Flawless Accuracy
<ul>
<li>Maintain and update files, reports, and spreadsheets with 100% accuracy.</li>
<li>Ensure all documents are correctly labeled, categorized, and easily retrievable.</li>
<li>Manage logs, compliance records, and executive reports.</li>
</ul>
8. General Office Duties
<ul>
<li>Ensure filing systems are clear, organized, and updated daily.</li>
<li>Anticipate the CEA’s needs by proactively preparing documents and summaries.</li>
<li>Ensure all tasks are completed with a high level of accuracy and attention to detail.</li>
</ul>
Qualifications:
<ul>
<li>Minimum of 3-5 years of experience as an administrative assistant in a high-pressure, executive-level environment.</li>
<li>Expert-level proficiency in Microsoft Word, Excel, and Outlook— with experience and interest in developing AI systems and processes. Must be able to create advanced spreadsheets, automate reports, and manage complex document formatting with absolute precision.</li>
<li>Ability to handle and process highly confidential information with the utmost discretion—zero tolerance for breaches in trust or unprofessionalism.</li>
<li>Exceptional attention to detail—must have an obsessive focus on accuracy, ensuring zero errors in scheduling, communications, and document management.</li>
<li>Flawless written and verbal communication skills—must be able to draft professional correspondence and relay information with precision and tact.</li>
<li>Extreme organization and multitasking capabilities—must be able to juggle multiple high-priority tasks simultaneously without missing deadlines or details.</li>
<li>Proactive and independent work ethic—must be able to anticipate needs, take initiative, and execute tasks without waiting for direction.</li>
<li>Unwavering ability to “keep things to yourself”—strict confidentiality is a non-negotiable requirement; loose lips will not be tolerated.</li>
<li>Proven experience in calendar management, scheduling, and task prioritization for executives.</li>
<li>Familiarity with AI tools, automation software, and administrative efficiency systems is strongly preferred.</li>
</ul>
Preferred Skills:
<ul>
<li>Knowledge of project management tools or software.</li>
<li>Prior experience supporting executives or administrative leaders is a plus.</li>
<li>Familiarity with CRM systems or data entry tools is an asset.</li>
</ul>
Why Join Us?
<ul>
<li>Work directly with the CEA and gain valuable insight into executive-level operations.</li>
<li>Be part of a dynamic and innovative team.</li>
<li>Opportunity for professional growth and development.</li>
<li>Pay range based on experience. Range $23-25 per hour</li>
</ul>
Job Type: Full-time
Expected hours: 40 per week
Benefits:
<ul>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Paid time off</li>
</ul>
Schedule:
<ul>
<li>8 hour shift</li>
<li>Monday to Friday</li>
</ul>
Work Location: In person
Company DescriptionLiveHappy is a fast growing, cutting edge indoor cannabis grow house that is exceptional in every way. We are seeking passionate people who love and respect cannabis and want to spend their career learning and working within a team that is dedicated to producing the finest cannabis flower anywhere! 
<h3>Company Description</h3>
LiveHappy is a fast growing, cutting edge indoor cannabis grow house that is exceptional in every way. We are seeking passionate people who love and respect cannabis and want to spend their career learning and working within a team that is dedicated to producing the finest cannabis flower anywhere!

374 Administrative Jobs