Job Description
Job DescriptionWe are looking for an Administrative Assistant to support our operations in Palm Desert, California. This is a long-term contract position ideal for an organized and detail-oriented individual with strong administrative skills. The role requires excellent communication abilities and proficiency in various Microsoft Office applications.
Responsibilities:
• Greet and assist visitors at the main office, ensuring a welcoming and attentive environment.
• Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
• Manage and organize documents using Microsoft Word, Excel, and PowerPoint.
• Coordinate and schedule appointments, meetings, and other administrative activities.
• Communicate effectively with team members and external contacts via email and phone.
• Maintain office supplies inventory and place orders as needed.
• Provide general administrative support, including typing and filing.
• Prepare reports and presentations with attention to detail.
• Ensure high levels of confidentiality and discretion in handling sensitive information.
• Support other administrative tasks as required.• Minimum of 2 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to type between 45-60 words per minute with accuracy.
• Strong data entry skills with attention to detail.
• Excellent verbal and written communication skills.
• Organizational and multitasking abilities to handle a variety of tasks.
• Capacity to work independently and as part of a team.
• Commitment to maintaining a detail-oriented approach and confidentiality.