Job Description
Job DescriptionWe are looking for an organized and detail-oriented Administrative Assistant to join a dynamic legal team in Palm Desert, California. This is a Contract to permanent position, offering the opportunity to transition into a long-term role based on performance. The ideal candidate will play a crucial role in maintaining efficient office operations while supporting attorneys and staff in delivering exceptional legal services.
Responsibilities:
• Serve as the primary point of contact at the reception desk, welcoming visitors and ensuring a detail-oriented and friendly environment.
• Coordinate appointments, court deadlines, and schedules through effective communication with clients, attorneys, and team members.
• Prepare and organize materials, binders, and documents for court appearances and legal proceedings with precision and attention to detail.
• Perform a variety of clerical tasks, including data entry, filing, and managing correspondence to support the firm’s daily operations.
• Maintain office supplies, ensure cleanliness, and contribute to an organized workspace.
• Support the team in handling inbound calls and directing inquiries to appropriate personnel.
• Assist in administrative tasks related to case management and legal documentation.
• Uphold confidentiality and professionalism in all interactions and tasks.• Possess a friendly and approachable demeanor, with the ability to create a positive experience for clients and colleagues.
• Demonstrate proficiency in Microsoft Office Suite, including Word, Excel, and Outlook. Familiarity with legal software or case management systems is a plus.
• Exhibit strong organizational skills and attention to detail to effectively manage multiple administrative responsibilities.
• Showcase excellent verbal and written communication skills to professionally interact with clients and colleagues.
• Display dependability, punctuality, and the ability to work independently as well as collaboratively within a team.
• Prior experience in administrative roles, particularly within a legal office setting, is highly desirable.
• Ability to handle sensitive information with discretion and maintain confidentiality.