Job Description
Job Description
Job Title:
Coordinator, Maintenance
Department:
Research & Development
Master Department:
Automation, Research & Development
Report to:
National Manager, Automation
Effective Date:
December 9, 2025
FLSA Exempt Status:
Non-Exempt
Company Overview:
DreamFields is one of the top five cannabis companies in the industry through our leading #1 pre-roll brand, Jeeter. We are passionate about producing world-class marketing, high-quality, innovative products, delivering exceptional customer experiences, operating cutting-edge processes, and fostering an amazing company culture and thriving work environment. With over 1,500 employees, we are proud to be one of the most loved employers in the industry. DreamFields continues to experience exponential growth as one of the fastest-growing companies in the cannabis industry, aggressively expanding nationally into all legalized cannabis states.
Job Summary:
The Maintenance Coordinator supports the maintenance and automation functions by coordinating preventative maintenance activities, ensuring accurate CMMS data, tracking work orders, maintaining documentation, and supporting equipment readiness across multiple production locations. This role provides essential administrative, planning, and organizational support to ensure routine maintenance is completed effectively, troubleshooting is escalated appropriately, and equipment rollouts remain structured and consistent. The coordinator works closely with technicians, operators, and regional teams to maintain uptime, organize spare parts, and ensure accurate maintenance records. This position is ideal for someone detail-oriented, organized, and eager to grow their skills in maintenance planning, equipment coordination, and automation support.
Schedule: Monday - Friday 9:00AM - 5:00PM with OT when needed.
Duties/Responsibilities:
- Maintain and update automation asset profiles, PM schedules, and task lists within the CMMS.
- Ensure all PMs and work orders are completed, documented, and closed accurately.
- Track key maintenance metrics such as PM compliance, downtime causes, MTTR, and MTBF.
- Manage automation spare parts, including min/max levels, reorder points, and BOM accuracy.
- Perform cycle counts and reconcile CMMS inventory with physical stock.
- Organize and label parts storage, ensuring proper documentation and part traceability.
- Build initial CMMS setups, PM templates, BOMs, and asset entries for new equipment rollouts.
- Assemble rollout kits, stage equipment, and support logistics for installations.
- Maintain rollout trackers, dashboards, and readiness checklists for deployment projects.
- Develop and update SOPs, work instructions, logs, and other technical documentation.
- Maintain manuals, diagrams, and reference materials to support maintenance teams.
- Collect cycle-time data, fault codes, and operational information for SME analysis.
- Perform light mechanical and electrical tasks such as inspections, cleaning, and basic part replacements.
- Assist operators with safe start-up, shutdown, and routine equipment procedures.
- Immediately escalate major equipment issues or unusual machine behavior to the Automation SME.
Required Skills/Abilities:
- Basic understanding of preventative maintenance and equipment upkeep.
- Familiarity with CMMS platforms (FIIX preferred) or willingness to learn.
- General knowledge of inventory management principles.
- Ability to read manuals, part diagrams, and basic technical documentation.
- Strong organizational skills and consistency in documentation.
- Intermediate Excel/Sheets skills (filters, basic formulas; VLOOKUP/pivots a plus).
- Clear communication skills when working with technicians, operators, and cross-functional teams.
- Ability to follow structured processes and guidelines.
- Willingness to learn automation systems, maintenance fundamentals, and reliability concepts.
Education and Experience:
- High School Diploma or GED required
- Vocational school, technical training, or associate's degree in maintenance, automation, or a related field preferred.
- 1-3 years of experience with CMMS systems, maintenance planning, or parts inventory management.
- Experience in manufacturing, plant maintenance, or automation support is a plus.
Physical Requirements:
- Ability to lift and carry heavy objects up to 75 pounds.
- Comfortable working in environments with exposure to noise, dust, heat, cold and other industrial elements.
- Ability to work in a warehouse environment with variable temperatures and humidity levels.
- Willingness to work flexible hours and occasional overtime as needed, including weekends, public holidays, and evenings.
- Must be able to stand, walk, bend over, and pick up items and have constant movement for the duration of the shift.
- Must be able to lift, push, kneel, and pick up items, both small and large.
- Capability to operate heavy machinery such as pallet jacks and forklifts safely and efficiently.
Work Schedule (Non-Exempt):
This position is scheduled on a full-time basis. Specific shift times and workdays are determined by the operation and may vary by location. Business needs may require work on evenings, weekends, and holidays, as well as occasional overtime. Scheduled start and end times, assigned shifts, and workdays are subject to change based on staffing and operational requirements. Whenever feasible, advance notice of schedule changes will be provided.
Allergen Info:
Positions in our production facilities may lead to regular exposure to cannabis plant material, dust, and other potential allergens. Individuals with sensitivity to pollen, molds, or strong odors may experience discomfort. Appropriate personal protective equipment (PPE) is provided and required.
EEOC:
DreamFields is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.
All candidates must be willing to submit to a background check to be considered for the position.