Sales Assistant - Inventory & Quality Assurance Operations

Job Description

Job Description

Position Overview & Key Responsibilities:
LiveHappy, LLC is seeking a highly motivated and organized Sales Assistant to join our team. This position is tailored for a detail-oriented individual with experience in inventory management, client relations, and CRM systems. The ideal candidate will play a critical role in supporting our administrative, sales, and compliance operations, ensuring seamless day-to-day functionality and exceptional client experience.

Key ResponsibilitiesAdministrative & Clerical Duties:

· Manage office supply inventory, ensuring necessary items are stocked to maintain efficient operations.

· Maintain physical and digital filing systems, ensuring compliance and other documents are well-organized and securely stored.

· Collect, organize, and process daily reports, including projections, allocations, and orders, to ensure accuracy and timeliness.

· Run office-related errands, as required, to support compliance and operational efficiency.

· Maintain the conference room in a professional, clean, and organized state, emphasizing bag appeal for client interactions.

Compliance & Inventory Management:

· Monitor and update inventory in designated areas, including the conference room, ensuring levels are accurate and compliant with regulatory standards.

· Coordinate with the compliance team to conduct regular inventory audits, documenting any discrepancies and implementing corrective actions.

· Assist with maintaining compliance checklists, ensuring all inventory aligns with state and company standards.

· Update pre-order and projections sheets with accurate product allocations and order details.

CRM & Client Outreach:

· Utilize the CRM system to track client information, preferences, and interactions.

· Conduct daily outreach to clients via phone, text, or email, updating them on product availability, new offerings, and sales materials.

· Maintain an up-to-date client database, ensuring accurate documentation and follow-up.

· Coordinate with the sales team to ensure all client orders and communications are properly documented in the CRM.

Sales & Marketing Support:

· Accompany buyers during quality control checks to ensure all products meet compliance and quality standards.

· Assist with the setup and presentation of products for clients, focusing on visual appeal and accurate labeling.

· Represent LiveHappy at off-site sales and marketing events, ensuring professional and compliance-aligned interactions.

· Create and post daily media updates on platforms like Telegram, highlighting product offerings, company updates, and client engagement.

Spreadsheet & Reporting:

· Create and manage spreadsheets to track allocations, inventory levels, and order updates.

· Monitor projection sheets and reconcile them with actual orders and sales data.

· Compile and share reports on client activity, inventory levels, and sales metrics.

Qualifications:

· Previous experience in sales support, administrative roles, or inventory management; familiarity with CRM systems is a strong plus.

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with inventory software or other relevant platforms.

· Exceptional organizational skills with acute attention to detail.

· Strong communication skills, both written and verbal, with a customer-focused mindset.

· Ability to manage confidential information with professionalism and discretion.

· Adaptability to a fast-paced environment and willingness to take on diverse tasks.

Confidentiality and Compliance:

· Handle all company and client information with the utmost confidentiality.

· Sign a Non-Disclosure Agreement (NDA) as a condition of employment.

· Ensure all actions align with company policies and compliance standards.

Miscellaneous Responsibilities:

· Assist with media creation and dissemination, ensuring consistent brand messaging.

· Maintain a strong focus on bag appeal in the conference room, ensuring all products and presentations are flawless.

· Support additional administrative, clerical, or sales-related tasks as needed to ensure team success.

Note: This job description is subject to change based on departmental needs. Responsibilities, tasks, and qualifications may evolve to effectively support LiveHappy’s operational and compliance goals.

Job Type: Full-time

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Company DescriptionLiveHappy is a fast growing, cutting edge indoor cannabis grow house that is exceptional in every way. We are seeking passionate people who love and respect cannabis and want to spend their career learning and working within a team that is dedicated to producing the finest cannabis flower anywhere!

Company Description

LiveHappy is a fast growing, cutting edge indoor cannabis grow house that is exceptional in every way. We are seeking passionate people who love and respect cannabis and want to spend their career learning and working within a team that is dedicated to producing the finest cannabis flower anywhere!