Job Description
About Us
We are a small, tight-knit consulting firm that has been serving enterprise clients for over 20 years. Our team is passionate about delivering customer-first solutions while fostering a collaborative and supportive work environment. We are committed to stable, sustainable growth, and many of our team members have been with us long-term, reflecting the strong culture and dedication we uphold.
Our employees love what they do, and we invest in a workplace where talent thrives, contributions are valued, and careers flourish.
Why Join Us?
- Work-life balance: A company culture that prioritizes work-life balance for all employees
- Great pay & benefits: Competitive compensation for top talent. We offer health insurance and paid time off
- Supportive culture: Work with a team that values collaboration, mentoring, and continuous learning
- Growth opportunities: Join us as we expand, with potential to move to a full-time position
About the Role
We are seeking a highly organized and professional Administrative Support Specialist to join our dynamic IT team. This role is ideal for someone who thrives in a fast-paced environment, is committed to providing excellent service to both internal and external stakeholders and is skilled at managing multiple tasks with accuracy and efficiency.
This is a part-time position scheduled Monday through Friday, 8:30 AM to 12:30 PM, excluding company-observed holidays.
Key Responsibilities
- Answer incoming calls and route them appropriately, maintaining a professional and customer-focused tone
- Manage complex scheduling and calendar coordination for meetings, appointments, and team activities
- Assist in planning and coordinating internal and external IT events, including vendor interactions and logistical support
- Compile and summarize data for internal reports
- Support the team with additional administrative tasks as needed
Required Qualifications
- 4+ years of experience in an administrative, office coordinator, or similar support role
- Prior experience managing calendars, scheduling meetings, and coordinating events, ideally within an IT or technology organization
- Excellent verbal and written communication skills
- Strong organizational abilities, attention to detail, and the ability to manage multiple priorities in a deadline-driven environment
- Advanced Excel skills, including formulas and data analysis; and strong proficiency in Outlook for professional communication
- Customer service mindset with a professional phone presence
- Experience supporting sales teams or working with quotes/proposals is a plus
Preferred Qualifications
- Familiarity with ConnectWise
- Experience supporting IT teams or technical staff
- Prior experience coordinating with vendors or service providers