Job Description
Job DescriptionOverview
We are seeking an experienced and versatile Events Manager to oversee all aspects of event planning, production, execution, guest experience, and budget management for our Events division in Palm Springs, CA. This role is responsible for managing the full lifecycle of events—from concept development through onsite leadership and post-event analysis. The ideal candidate combines strong organizational and budget management skills with hands-on experience in logistics, production, and creating exceptional guest experiences.
Key Responsibilities
- Develop, plan, and execute a variety of events, from large-scale productions to boutique gatherings.
- Manage the entire event lifecycle: strategy, budgeting, logistics, vendor sourcing, marketing integration, and execution.
- Build and manage event budgets, track expenses, process invoices, and ensure all financials are reconciled.
- Serve as the primary liaison with internal departments (marketing, sales, editorial, accounting) to align event goals and deliverables.
- Manage vendor relationships: sourcing, contracts, scheduling, and on-site coordination.
- Oversee event ticketing platforms, reporting, and guest communications.
- Coordinate sponsorship fulfillment to ensure all partner deliverables are executed successfully.
- Handle contracts, call sheets, schedules, run-of-show documents, and production details (AV, staging, catering, décor, print, and digital assets).
- Recruit and oversee temporary staff, volunteers, and freelance production support as needed.
- Provide on-site leadership during events, including setup, execution, troubleshooting, and breakdown.
- Conduct post-event reporting: attendance, budget recaps, sponsor fulfillment, and participant feedback.
- Proactively recommend new ideas and strategies to enhance event quality and efficiency.
Qualifications
- 5+ years of experience in event management, production, or related field.
- Demonstrated ability to manage budgets, contracts, and deliver events on time and within budget.
- Strong organizational skills with the ability to manage multiple projects simultaneously.
- Excellent communication and interpersonal skills; comfortable working with vendors, clients, and VIPs.
- Skilled in Microsoft Office (Word, Excel, Outlook); experience with ticketing and event software preferred.
- Creative problem solver who thrives in fast-paced, high-pressure environments.
- Ability to work independently while also collaborating across teams.
- Flexibility to work evenings and weekends during event periods.
- Sponsorship fulfillment experience a plus.
- Based in or willing to relocate to Palm Springs, CA.
Compensation & Benefits
- Job Type: Full-time
- Salary: $65,000 – $75,000 per year
- Benefits: 401(k), health, dental, vision insurance, paid time off
Schedule: 8-hour shift; additional evening/weekend availability required during events
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